Project | SEGi EduRate

Project Overview

Try out the system here:

Visit SEGi EduRate

System Name: SEGi EduRate

Aims: To provide an efficient platform for evaluating lecturers and managing the lecturer evaluation process.

Technologies Used: CodeIgniter, Bootstrap, HTML, CSS, PHP, JavaScript, MySQL (managed through phpMyAdmin)

Development Time: September - December 2023 (Diploma FYP)

Features: -

Enabled admins to manage users (students & lecturers), courses, semesters, evaluation forms, and evaluation reports.
Ensured only authorized students can submit evaluations anonymously, with only one submission per evaluation.
Automated email reminders sent only to students who have not yet filled in (automatically sent three days before the deadline).
Restricted lecturers to viewing reports only for their own courses.

Relevant System Demonstrations (7 Main Features)

Admin Dashboard
Manage Users (Add, Modify, Delete, Add via Excel Upload)
Manage Semesters
Manage Evaluations

Anonymous Evaluation
Evaluation Report
Automated Email Reminders to Students

(1) Admin Dashboard

The admin dashboard offers an overview of system activities. It displays the active semesters and evaluation progress, along with several charts highlighting key metrics. All charts can be exported in SVG, PNG, or CSV format for further analysis and reporting. The final component is a calendar, allowing users to view the semester and evaluation durations.

(2) Manage Users (Add, Modify, Delete, Add via Excel Upload)

Admins can manage users (students and lecturers) by adding, editing, deleting, or uploading users in bulk via Excel using the "Importing Students" button. The table allows for easy searching by typing or filtering by selecting the "Click to Filter" button. Additionally, the table data can be exported using the available buttons, with options to copy, save as CSV, Excel, PDF, or print.

(3) Manage Semesters

This feature enables admins to efficiently manage semesters by creating, editing, and deleting them. It ensures seamless coordination of courses, lecturers, and students by linking them to specific semesters. This menu also includes the following handling features: -

Course & Lecturer Assignment: Admins can assign courses (from existing course data) to lecturers (selected from active lecturer records) and enroll students (from the created student list) into relevant courses for the selected semester.
Automated Semester Status: The system automatically updates semester status (active/inactive) based on their duration, eliminating the need for manual adjustments. Inactive semesters will be hidden from students, and evaluation forms (if applicable) will not be generated. Only active semesters will be available as an option in the "Evaluation Forms" menu for generation.
Lecturer Filtering: Only lecturers with an "Active" status will be available for course assignment, while those marked as "Retired" or "Resigned" will be excluded.
Automated Student Enrollment Status: Student enrollment status (active/inactive) is updated automatically based on school years. Inactive students will not appear in the selection list when assigning students to courses.

(4) Manage Evaluations

The evaluation process is managed through two main menus: "Evaluation Questions" and "Evaluation Forms." Admins can add or import evaluation questions via Excel. Once the questions are set, they can visit the "Evaluation Forms" menu to create an evaluation form by selecting an active semester. The admin can also specify the evaluation start and end dates and choose whether to send email notifications to students and lecturers.

(5) Anonymous Evaluation Submission

To fill out the evaluation, students can go to the "Evaluation Form" menu, where a table lists only the courses they're enrolled in. Each course will have an "Evaluate" button. After submitting the evaluation, the button changes to "View." Students can then review their responses, but cannot modify them, as only one submission is allowed.

(6) Evaluation Report

Admins can view evaluation reports based on the course in a specific semester or by lecturer. On the other hand, lecturers can only view evaluation reports for the courses they have taught. The system demo starts by showing the admin view, and at 0.41, it switches to the lecturer's view of the evaluation reports.

(7) Automated Email Reminders to Students

The final highlight is the automated email reminder feature! Three days before the evaluation deadline, the system automatically sends daily reminders to students who haven't completed their evaluations. This eliminates the need for manual checks and significantly reduces the admin's workload, as the process runs entirely without human intervention.

Video Presentation

Problem Solved by SEGi EduRate

1. Lack of Timely Reminders

Previously, admins had to manually remind students to complete evaluation forms, often sending group messages that resulted in information overload. SEGi EduRate now sends automated, targeted email reminders only to students who haven't filled out the forms, starting three days before the evaluation deadline, without requiring any manual intervention.

2. Issues with Evaluation Integrity

In the previous approach, there was a risk of bias in the evaluations, with students potentially filling out the forms multiple times or sharing them with others who were not involved in the course. SEGi EduRate ensures that only authorized students can access and complete the evaluation forms anonymously, and each student can only submit the form once per evaluation, ensuring both accuracy and fairness.

3. Inefficient Evaluation Form Management

Previously, SEGi admins manually created and distributed evaluation forms using Microsoft Forms each semester. SEGi EduRate automates this process, sending the forms to all involved students and lecturers once the semester and evaluation form are created, eliminating manual checks and human error.

4. Low Participation in Evaluations

Due to the inconvenience of locating and accessing different evaluation forms, many students were reluctant to participate in the evaluation process. With SEGi EduRate, all evaluation forms are easily accessible in one central platform, encouraging higher participation rates and ensuring more comprehensive feedback for lecturers and course assessments.

Future Improvements

1. Mobile Responsiveness

The current design is optimized for larger screens. Future enhancements will improve responsiveness for better mobile usability.

2. Enhanced Role-Based Access Control

Currently, administrators manage all evaluations without restrictions. A future update will add role-based access control, allowing faculty leaders to oversee their own programs and assign administrators to manage evaluations within their assigned faculty or program only.

SEGi EduRate - Lecturer Evaluation System